Our client is a big player in the real estate sector. For their office located in Brussels, they are currently looking for a Property & Management Assistant.

JOB DESCRIPTION

General Assistance

·        Coordinating and following up on agendas

·        Handling phone calls and correspondence

·        Organizing internal and external meetings and presentations

·        Taking meeting minutes

·        Editing documents and presentations

·        Providing administrative support in new & investment/divestment projects

·        Arranging business travels

·        Preparing expense reports

·        Filing and archiving

·        Liaising with other departments to ensure efficient information transmission

Assistance to Property Managers

·        Providing administrative support to the Property Managers: agenda, planning, phone calls, meetings, preparation of various files, etc.

·        Liaising with various internal departments: Service Desk, commercial, legal, accounting, etc.

·        Single Point of Contact, together with the Property Manager, for the company clients and service providers

·        Preparing and following up on purchase orders and sales files (in SAP)

·        Following-up on orders, invoicing in SAP, etc.

·        Checking encoding in SAP and other company softwares

·        Monitoring the agreements’ validity, leaseholder’s obligations, etc.

·        Providing administrative support and following-up on legal files

·        Following up on the rent increases and indexation as well as on complaints

·        Following up on insurance files and legal issues

·        And more!

PROFILE

·        You are Dutch-speaking and speak fluent Dutch and English

·        You have a Bachelor’s/Master’s degree or equivalent by experience

·        You at least have 1 to 2 years’ experience in a similar position

·        You have a good knowledge of MS Office (Word / Excel /Powerpoint /Outlook) and are willing to learn different IT tools (SAP, Sharepoint, governmental IT platforms, etc.)

·        Basic legal knowledge and knowledge of insurances, leases, contracting, etc. are strong assets

·        You are proactive, efficient, adaptable and rigorous

·        You are creative, team minded, customer oriented and have excellent organizational/prioritizing skills

OFFER

·        A temporary to permanent contract (6 months interim followed by a permanent)

·        Salary according to skills and experience

·        A renowned and dynamic firm

·        Positive and nice working environment