Job Details
Legal Management Assistant for a successful Property company (ID:7934)
For our
client, one of the largest and successful Property companies, we are looking for
a Legal Management Assistant for their office located in Brussels.
The Legal Assistant
provides administrative support within the Legal Department and the other
departments:
DESCRIPTION
o General administrative support for
the Legal Department
o Follow-up of agendas and mailbox
o Organisation of internal and
external meetings and presentations
o Registration at seminars
o Travel management (without travel
agency)
o Electronic filing system recording
and indexing of documents
o Request for quotation of legal
fees from lawyers, creation and follow-up of purchase orders, goods receipts
and invoices
o Follow-up of expense
o
Dealing
with correspondence, oral and written communication
o Legal Support mailbox: dispatching
of the questions and follow-up of the handling by the
legal advisors in an Excel file
o Writing of proxies and minutes of
the legal department meetings
o Transmission of information to the
other departments
o General filing and archiving
o Update of templates
o Translation and proofreading
LEGAL
SUPPORT
o
Litigations
management:
-
Pre-litigations:
weekly follow-up of the payment deadlines
-
Litigations:
transmission of legal documents to the lawyer, fact finding, follow-up of the
proceeding and payment deadlines,…
o
Search
for and collection of documents in the Electronic filing system to help legal
advisors during acquisition/sales processes
o
Contract
management
o
Contact
with lawyers regarding their invoiced fees for accounting provisions
o
Administration
support of insurance contracts: interface with broker: request for insurance
certificates and further explanations on policies upon other departments’
demand; communication on acquisitions and sales; internally: check
and pre-approval of invoices, update of the survey of our policies and premium
amounts
o
Summary
of the on-going insurance policies and premium amounts in Germany (requires
understanding of German)
PROFILE
o
You
have ideally a Bachelor’s degree in Office Management or in Translation
o
You
have 3 to 5 years’ experience as a Legal Assistant or Management Assistant
o
You
have a very good knowledge of Dutch, French, English and ideally a good knowledge of German
o
You
are proficient in MS Office
o
You
are service- and client-oriented, very discreet, accurate, flexible and a team
player
OFFER
o
A
competitive salary
o
A
pleasant and varied job with a wide range of tasks in a dynamic and
professional organization
o
A
pleasant working and international environment
o
Offices
accessible by public transport
INTERESTED?
o
Please
send your CV to AS1@excel-interim.com