For our client, one of the largest and successful Property companies, we are looking for a Legal Management Assistant for their office located in Brussels.

The Legal Assistant provides administrative support within the Legal Department and the other departments:

DESCRIPTION

o    General administrative support for the Legal Department

o    Follow-up of agendas and mailbox

o    Organisation of internal and external meetings and presentations

o    Registration at seminars

o    Travel management (without travel agency)

o    Electronic filing system recording and indexing of documents

o    Request for quotation of legal fees from lawyers, creation and follow-up of purchase orders, goods receipts and invoices

o    Follow-up of expense

o    Dealing with correspondence, oral and written communication

o    Legal Support mailbox: dispatching of the questions and follow-up of the handling by the

legal advisors in an Excel file

o    Writing of proxies and minutes of the legal department meetings

o    Transmission of information to the other departments

o    General filing and archiving

o    Update of templates

o    Translation and proofreading

LEGAL SUPPORT

o   Litigations management:

-        Pre-litigations: weekly follow-up of the payment deadlines

-        Litigations: transmission of legal documents to the lawyer, fact finding, follow-up of the proceeding and payment deadlines,…

o   Search for and collection of documents in the Electronic filing system to help legal advisors during acquisition/sales processes

o   Contract management

o   Contact with lawyers regarding their invoiced fees for accounting provisions

o   Administration support of insurance contracts: interface with broker: request for insurance certificates and further explanations on policies upon other departments’ demand; communication on acquisitions and sales; internally: check and pre-approval of invoices, update of the survey of our policies and premium amounts

o   Summary of the on-going insurance policies and premium amounts in Germany (requires understanding of German)

PROFILE

o   You have ideally a Bachelor’s degree in Office Management or in Translation

o   You have 3 to 5 years’ experience as a Legal Assistant or Management Assistant

o   You have a very good knowledge of Dutch, French, English and ideally a good knowledge of German

o   You are proficient in MS Office

o   You are service- and client-oriented, very discreet, accurate, flexible and a team player

OFFER

o   A competitive salary

o   A pleasant and varied job with a wide range of tasks in a dynamic and professional organization

o   A pleasant working and international environment

o   Offices accessible by public transport

INTERESTED?

o   Please send your CV to  AS1@excel-interim.com