• Coordinate calendars, appointments, and business travel arrangements

• Oversee the preparation, organization, and maintenance of legal documentation

• Record and monitor timesheets

• Review and submit expense claims

• Arrange and manage conference calls and international telephone communications

• Open and maintain client and matter files

• Develop presentations and professional materials using Microsoft Office tools

• Plan, organize, and support meetings and internal or external events

• Assist with the coordination of seminars and professional gatherings

• Ensure accurate filing and classification of documents in line with firm procedures

Your Profile:

• Demonstrated background as an executive, management, or legal assistant within a law firm or comparable professional services environment

• Excellent command of English (both written and verbal); strong knowledge of French is highly desirable, with German considered an asset

• Proven ability to manage multiple priorities in a fast-paced and demanding setting

• Strong organizational and planning capabilities

• Confident communicator, comfortable interacting with stakeholders at all levels

• Self-motivated, reliable, and able to work both independently and collaboratively

• Practical mindset with strong judgment and attention to detail

• Adaptable and flexible approach to work

• Proactive, solutions-oriented attitude

• Advanced proficiency in Microsoft Office applications

Offer:

• Salary in line with the candidate’s experience and skill set
• Meal vouchers (€8)
• Transportation reimbursement (100% for train travel and 70% for STIB)
• Pension scheme
• Paid overtime
• Group and hospitalization insurance
• Access to on-site fitness facilities

Interested?

Please send your CV to Lotta Blomqvist, Recruitment Consultant at bl@excel-interim.com