Key Responsibilities:

• Manage the end-to-end billing cycle, ensuring timely processing of monthly invoices.
• Support partners and associates in managing financial performance, monitoring file balances, and maintaining accurate financial reporting.
• Assist with client relationship management, including CRM data entry and business development activities.
• Coordinate the preparation and submission of client tenders and proposals, liaising with relevant internal and external stakeholders.
• Oversee document management and compliance processes, including conflict checks and client due diligence.
• Handle file openings, rate applications, engagement letters, and matter specifications.
• Identify files ready for closure, reconcile balances, and oversee archiving of completed matters.
• Manage inboxes, diaries, travel, and meeting arrangements for lawyers, anticipating needs and resolving scheduling conflicts.
• Prepare meeting materials, itineraries, and travel documentation with precision and attention to detail.
• Coordinate document production, formatting, and presentation materials for client use.
• Provide administrative support across office operations—reprographics, mail handling, visitor reception, IT coordination, and event organization.
• Ensure adherence to firm policies on risk, compliance, and quality assurance.
• Complete mandatory internal training and contribute to the firm’s culture of continuous improvement.
• Provide backup support to other assistants when required.

Skills and Experience:

• Strong organizational skills, self-motivation, and the ability to take initiative.
• Minimum of three years’ experience in a legal support role within an international or comparable professional services environment.
• Excellent written and verbal communication in both French and English.
• Exceptional attention to detail and the ability to prioritize in a fast-paced environment.
• Strong interpersonal skills, with the ability to build productive working relationships and influence effectively.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word); familiarity with Chrome River, 3E, and Intapp is an advantage.

Please only apply if you have previous working experience in a Law Firm and are fluent in English + French.

Interested?

Please send your CV to bl@excel-interim.com. We are looking forward