Job Details
Key role as a Senior Executive & Management Assistant (ID:22131)
Job Role
Management Assistant Jobs
Contract Type
Perm
Location
Brussels
Salary
€0
Date Added
01/08/2025
Date Expires
29/08/2025
Industry
Banking and Finance
Step into a Key Role — Join Our Client as a Senior Executive & Management Assistant!
Excel Careers and Excel Interim provide multilingual administrative and executive support staff to top-tier companies across all industries. We specialise in placing high-performing professionals in roles such as Executive Assistants, Office Managers, HR Coordinators, and Business Support Specialists — on both permanent and interim contracts.
We are currently recruiting a seasoned Senior Executive & Management Assistant for one of our clients, a respected Financial Institution based in Brussels. In this high-level support role, you will act as a trusted right hand to a senior partner, ensuring the smooth operation of both professional and personal matters. The position offers international exposure, close collaboration with top leadership, and a seat at the table in a fast-paced, high-trust environment.
This is a highly autonomous, strategic support role — ideal for someone who thrives in complex, senior-level business environments.
Key Responsibilities:
- Provide proactive executive-level support to the Partner, including complex calendar management, priority setting, and daily workflow coordination.
- Manage and draft high-impact communications — reports, briefings, presentations, and correspondence — often on behalf of the Partner.
- Serve as a liaison between the Partner and internal/external stakeholders, including board members, investors, and C-level executives across international offices.
- Coordinate and oversee the Partner’s business and personal logistics, including travel planning, agenda setting, expenses, and confidential administrative matters.
- Monitor communication channels, triage critical information, and ensure appropriate and timely responses.
- Prepare, maintain, and structure digital and physical filing systems to optimise efficiency and compliance.
- Represent the Partner and the institution with the utmost professionalism when welcoming and managing guests and visitors.
- Handle special projects independently and provide strategic input on process improvements and priorities when appropriate.
Your Profile:
- Bachelor's degree in Business Communication, Office Management, or a related field.
- Minimum of 5–7 years' experience in a senior-level executive or personal assistant role, ideally within a corporate, financial, or international environment.
- Full professional fluency in Dutch and English; a good command of French is a strong advantage.
- Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools.
- Comfortable working with confidential material and handling high-pressure situations with discretion.
What We’re Looking For:
- Strong strategic awareness and ability to anticipate executive needs.
- Exceptional organisational and multitasking abilities, with a calm, structured approach to complexity.
- Professional, discreet, and highly dependable — a trusted partner to senior leadership.
- Strong interpersonal skills and confidence in engaging with top-tier stakeholders.
- Solutions-driven, independent, and committed to excellence.
Interested?
Please send your CV to Lotta Blomqvist, Recruitment Consultant, at bl@excel-interim.com or give her a call at 02 646 50 50.
We look forward to helping you step into your next great opportunity.
Excel Careers & Excel Interim is acting as an employment agency for this job listing.