Job Details
Client Experience & Office Operations Manager (ID:22129)
Job Role
Office Manager Jobs
Contract Type
Perm
Location
Brussels
Salary
€0
Date Added
01/08/2025
Date Expires
29/08/2025
Industry
Banking and Finance
Step into a Senior Role — Join Our Client as a Senior Front Office & Operations Coordinator!
Excel Careers and Excel Interim provide top-tier multilingual administrative and support staff across all sectors, with expertise in placing experienced profiles such as Executive Assistants, Office Managers, HR Coordinators, and Operations Leads. We offer both permanent and interim contracts.
We are currently recruiting a Senior Front Office & Operations Coordinator for one of our clients, a prestigious Financial Institution based in Brussels. This senior-level position blends high-level administrative support with operational oversight, workplace optimisation, and stakeholder engagement. You will serve as a strategic partner to internal teams and external VIPs, ensuring excellence across front-of-house operations, logistical coordination, and office management.
This role requires sound judgment, a proactive mindset, and the ability to operate confidently in an international, high-profile environment.
Salary package: Competitive monthly salary and benefits package, aligned with experience and seniority.
Key Responsibilities:
- Oversee all front-office operations and act as the main point of contact for senior executives, board members, and international stakeholders.
- Manage complex scheduling and calendar coordination for leadership, including high-level meetings, conferences, and executive events.
- Take ownership of business travel arrangements, managing end-to-end logistics for VIP guests and leadership (including visas, transport, accommodation, and bespoke itineraries).
- Represent the institution professionally when welcoming guests and high-profile visitors, ensuring seamless hospitality and protocol adherence.
- Supervise front desk activities and support junior administrative staff in delivering consistent service standards.
- Collaborate with senior management and cross-functional teams to facilitate office-wide communications, event planning, and internal logistics.
- Maintain and improve office infrastructure, liaising with building management, IT support, and external vendors for ongoing facilities and services.
- Manage confidential documentation, digitise records, and ensure compliance with data management protocols.
- Lead or contribute to internal projects related to office experience, efficiency improvements, and sustainability initiatives.
- Serve as a trusted liaison between departments, supporting the broader operations strategy.
Required Qualifications and Profile:
- Degree in hospitality, business administration, office management, or equivalent professional experience in an executive support or operational leadership role.
- Minimum of 5 years of experience in a similar role, preferably in a financial, corporate, or international organisation.
- Multilingual: Excellent written and spoken English, French, and Dutch.
- Advanced proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint) and digital communication platforms (e.g. Teams, Zoom).
- Demonstrated ability to engage with high-level stakeholders and maintain discretion and diplomacy.
- Strong project coordination and organisational skills; able to prioritise multiple demands independently.
- Leadership-oriented with a proactive, solutions-driven mindset.
- A polished, professional, and warm communication style.
Interested?
Please send your CV to Lotta Blomqvist, Recruitment Consultant, at bl@excel-interim.com or call us at 02 646 50 50. We look forward to discussing this exciting opportunity with you!
Excel Careers & Excel Interim is acting as an employment agency for this job listing.