Job Details
Trilingual Front Office & Operations Coordinator (ID:22107)
Job Role
Reception Jobs
Contract Type
Perm
Location
Brussels Centre
Salary
€2,800 - €3,200
Date Added
30/07/2025
Date Expires
27/08/2025
Industry
Banking and Finance
Looking for an exciting position? Join our client as a Front Office & Operations Coordinator!
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specialising in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Office Managers, Sales & Marketing Assistants and Customer Service Representatives. We provide both permanent and interim contracts.
We’re seeking a dynamic Front Office & Operations Coordinator for one of our clients, a Financial Institution based in Brussels. This junior role blends administrative support with hospitality and logistical coordination, acting as the first point of contact for visitors and a central resource for the internal teams. A high level of professionalism is needed, since you would liaise with a large number of international C-level officials.
Salary package: Monthly salary in line with experience.
The role is inclusive of, but not limited to:
- Schedule internal and external appointments, coordinate calendars, and set up physical and virtual meeting spaces (including video conferencing arrangements).
- Plan and manage business travel logistics for guests and team members — including accommodation, transport, transfers, and itinerary support.
- Greet and host all visitors with professionalism and warmth, including senior stakeholders such as investors, board members, and partners.
- Operate and manage the main office phone line and direct calls appropriately.
- Serve as a liaison across departments and regional offices to support team collaboration.
- Maintain inventory of office supplies and oversee the upkeep and functionality of the office environment.
- Coordinate repairs and facility requests, working with building management and vendors as needed.
- Organise team lunches, in-office gatherings, and special events.
- Handle memberships and access services (e.g. parking permits, gym subscriptions).
- Digitise and maintain accurate filing of key documents and records.
- Assist with various administrative projects and tasks as required.
Essential Skills and Experience:
- Degree in hospitality, tourism, or equivalent experience in a client-facing or administrative role, particularly in hotel, service, or event sectors.
- Multilingual: fluent in English, French, and Dutch — both spoken and written.
- Proficient with Microsoft Office tools (Outlook, Word, Excel, PowerPoint).
- Ability to work in high-level business environments.
- Strong organisational abilities and attention to detail.
- Excellent interpersonal and communication skills.
- Adaptable, solutions-focused, and service-oriented.
Interested?
Please send your CV to Lotta Blomqvist, Recruitment Consultant, at bl@excel-interim.com or give her a call at the following number: 02 646 50 50. We are looking forward to hearing from you!
Excel Careers & Excel Interim is acting as an employment agency for this job listing.