The Executive Management Assistant is responsible for the overall administrative support in order to facilitate the daily operation of one of their Manager.

• Receiving visitors and answers phone calls

• Answering all sorts of questions of visitors or callers as well as referring the call to the right person

• Handling and classifying correspondence

• Dealing with overall administrative related matters

• Giving support to different Managers and Directors within their specific dedicated domain (Finance, HR, etc.); by inputting data, preparing presentations, writing letters, controlling data or figures, follow up of data, contracts, administrative support in projects, etc. and meet specific guidelines

• Providing informative and administrative support to coworkers, visitors, clients, …

• Performing different tasks such as dealing with expenses, invoices, ordering of materials

• Translating documents

• Writing reports and taking minutes during meetings

• Planning and organizing: meetings (management meetings, new product meetings, business meetings) and following up on document flow before and after a meeting according to set rules and procedures

• Booking restaurants, lunches and ensure travel arrangements

• Bachelor or equivalent combination by education and experience

• Must have at least 5 to 10 years experience as a Management Assistant

• Good spoken and written communication skills

• Fluent Dutch, French and English

• Good Understanding of the activities and practices within the dedicated department(s)

• Good in planning and organising

• flexible

• Service minded

• Proactive and can take on initiatives

• Work with confidential documents

• Accurate

• At least 5 to 10 years experience as Executive Management Assistant