Job Details

Executive Assistant to C-level executive for a global leader (ID:12253)

Job Role
Executive Assistant Jobs
Contract Type
Date Added
Date Expires
On behalf of our client, an international Infrastructure and Building Solutions company, we are looking for an Executive Assistant on a short or long-term basis who will provide top level assistance to C-level Executive.

The Role

  • Complete a broad variety of administrative tasks for the C-level executive
  • Manage an active agenda of (international) appointments in a highly professional manner scheduling meetings, organizing video conferences and calls, managing complex travel itineraries
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with senior leadership, board members and staff
  • Keep the executive proactively informed of agenda commitments, ensure follow-up on action points within agreed deadlines
  • Prepare meetings (including executive committee and senior leadership meetings), making sure all necessary documents are ready; prepares and composes confidential correspondence
  • Plan, coordinate and ensure that schedule is followed and respected; keep the executive well informed of upcoming commitments and responsibilities, following up appropriately.
  • Anticipate and proactively resolve potential scheduling or other conflicts
  • Prioritize conflicting needs; handles matters proactively, and follows-through on projects, often within tight deadlines.

Required Experience and Knowledge
  • Bachelor's degree in an administrative discipline preferably Office Management
  • 5-10 years’ experience in supporting C-level executives within an international and multi-cultural environment
  • You have an excellent command in English and ideally in French/ Dutch
  • Excellent Microsoft Office skills
  • You have an excellent corporate presentation, are genuinely service minded, with a very good team spirit and sense of cooperation
  • You are integer, inspire trust and carefully deals with confidential information
  • You have excellent organizational skills with an ability to think proactively and managing multiple priorities simultaneously
  • You take ownership and have a creative mindset with an ability to suggest improvements and solutions to problems
  • You have strong interpersonal skills and are able to interact with employees at all levels
  • Excellent verbal and written communication skills.


  • A competitive salary, in line with your profile
  • A temporary or permanent contract, depending on your profile
  • A varied job with a wide range of tasks and responsibilities in a dynamic and professional organization
  • Offices accessible by public transport and availability of a parking spot if you commute by car
  • Full time position, 40h/week with extra days off.