Job Details
Administrative Business Partner for a Global Investment Firm (ID:10362)
Job Role
Administration Jobs
Contract Type
Temp to perm
Location
Brussels
Salary
In line with profile
Date Added
18/07/2022
Date Expires
15/08/2022
Industry
Other
For our client, a successful global investment firm we are looking for an Administrative Business Partner, who will provide high level support to team of professionals:
The ROLE
- Manage multiple calendars; schedule complex meetings
- Answer incoming calls, including the reception line
- Organise conference calls, web meetings, and video conferences as needed
- Manage travel needs for team members: book flights, trains, cars, hotels, etc.
- Process monthly expense reports for multiple members of the team
- Request and organise receipts with relevant information from the team on a daily/weekly basis
- Process expense charges daily/weekly into monthly expense by using expense system
- Keep attendance records of team members
- Finalise and reconcile reports each month against credit card statements
- Process invoices for payment
- Submit and gain approval from team members
- Create/update documents, spreadsheets and presentations as needed
- Assist and provide back-up coverage for admin team members and other team professionals as needed
- Complete various projects as needed
- Work with remote IT department to troubleshoot and resolve any IT issues
- Maintain the kitchen, conference rooms and office supplies areas daily
- Order stationery and kitchen supplies
- Run the reception desk as first point of contact for all visitors
- Meet and greet all visitors and host them during their time in the office
- Coordinate lunch meetings
- Manage conference rooms and calendars daily to ensure the schedule of meetings, video conferences and calls run smoothly
- Organise incoming and outgoing post and couriers
- Open the mail in a timely manner every day, scanning, saving and electronically distributing
- Arrange messengers, mailing documents and packages with couriers
- Liaise with security and building management to ensure the smooth running of the office and common areas
- Assistance organising logistics for visits, events and conferences as needed
- Provide assistance to the office manager and the Manager of Administration in Europe
- Scanning, photocopying and hard copy and electronic filing
- Printing and Binding using a manual machine
PROFILE
- You have 1 to 5 years’ experience in a professional office environment
- You have a high School or bachelor’s degree
- You have excellent communication skills – written and oral – in French or Dutch and you are proficient in English
- You are proficient in MS OFFICE: Word / Excel /PowerPoint /Outlook/ Zoom and you are able to learn new systems and platforms
- You are a proactive self-starter, energetic team player, punctual and independent
- You have strong interpersonal skills; ability to interact with a variety of individuals within and outside of the firm
- You have excellent organizational and time management skills and the ability to prioritize
- You are detail-oriented with the ability to multi-task in a fast-paced environment with accuracy
- You have a positive “Can Do” attitude, speaks professionally and remains composed under pressure
OFFER
- A competitive salary
- A temporary contract in view of permanent or permanent directly
- A pleasant and varied job with a wide range of tasks in a dynamic and professional organization
- A pleasant working and international environment
- Offices accessible by public transport
- Full time position, 38h/week
- Business hours for the role are 9am-5:30pm (once a week till 6pm) with 1hr for lunch
INTERESTED?
Please send your CV to AS1@excel-interim.com
Excel Careers & Excel Interim is acting as an employment business for this job listing.