Job Details

Administrative Business Partner for a Global Investment Firm (ID:10362)

Job Role
Administration Jobs
Contract Type
Temp to perm
In line with profile
Date Added
Date Expires
For our client, a successful global investment firm we are looking for an Administrative Business Partner, who will provide high level support to team of professionals:


  • Manage multiple calendars; schedule complex meetings
  • Answer incoming calls, including the reception line
  • Organise conference calls, web meetings, and video conferences as needed
  • Manage travel needs for team members: book flights, trains, cars, hotels, etc.
  • Process monthly expense reports for multiple members of the team
  • Request and organise receipts with relevant information from the team on a daily/weekly basis
  • Process expense charges daily/weekly into monthly expense by using expense system
  • Keep attendance records of team members
  • Finalise and reconcile reports each month against credit card statements
  • Process invoices for payment
  • Submit and gain approval from team members
  • Create/update documents, spreadsheets and presentations as needed
  • Assist and provide back-up coverage for admin team members and other team professionals as needed
  • Complete various projects as needed
  • Work with remote IT department to troubleshoot and resolve any IT issues
  • Maintain the kitchen, conference rooms and office supplies areas daily
  • Order stationery and kitchen supplies
  • Run the reception desk as first point of contact for all visitors
  • Meet and greet all visitors and host them during their time in the office
  • Coordinate lunch meetings
  • Manage conference rooms and calendars daily to ensure the schedule of meetings, video conferences and calls run smoothly
  • Organise incoming and outgoing post and couriers
  • Open the mail in a timely manner every day, scanning, saving and electronically distributing
  • Arrange messengers, mailing documents and packages with couriers
  • Liaise with security and building management to ensure the smooth running of the office and common areas
  • Assistance organising logistics for visits, events and conferences as needed
  • Provide assistance to the office manager and the Manager of Administration in Europe
  • Scanning, photocopying and hard copy and electronic filing
  • Printing and Binding using a manual machine

  • You have 1 to 5 years’ experience in a professional office environment
  • You have a high School or bachelor’s degree
  • You have excellent communication skills – written and oral – in French or Dutch and you are proficient in English
  • You are proficient in MS OFFICE: Word / Excel /PowerPoint /Outlook/ Zoom and you are able to learn new systems and platforms
  • You are a proactive self-starter, energetic team player, punctual and independent
  • You have strong interpersonal skills; ability to interact with a variety of individuals within and outside of the firm
  • You have excellent organizational and time management skills and the ability to prioritize
  • You are detail-oriented with the ability to multi-task in a fast-paced environment with accuracy
  • You have a positive “Can Do” attitude, speaks professionally and remains composed under pressure
  • A competitive salary
  • A temporary contract in view of permanent or permanent directly
  • A pleasant and varied job with a wide range of tasks in a dynamic and professional organization
  • A pleasant working and international environment
  • Offices accessible by public transport
  • Full time position, 38h/week
  • Business hours for the role are 9am-5:30pm (once a week till 6pm) with 1hr for lunch

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